Overview
Administrative Assistant Join Our Life-Saving Team! Are you ready to elevate your career to new heights? PHI Health is looking for dynamic, driven individuals to join our team. We are committed to providing top-tier emergency medical services with unmatched speed and efficiency, saving lives when every second counts. By supporting our mission from the ground, you will play a crucial role in orchestrating the seamless operations that keep our advanced fleet soaring and our patients safe. With PHI Health you’ll collaborate with the best minds in the industry, driving initiatives that enhance our services and expand our reach to those who need it most. If you're passionate about making a difference and thrive on challenges, PHI Health offers an extraordinary opportunity to impact lives and develop your professional career in a meaningful way. Who We Are: PHI Health is the leading air ambulance provider in the United States. With an unmatched safety record and the best aviation, medical and communication specialists in the field, we set the standard in the air medical industry. We transport more than 22,000 patients each year from our more than 80 bases across the country, all while offering services and outreach education to local communities and leading healthcare systems. Our mission is simple: move communities to health while maintaining the highest standard of safety, period. Job Summary: Under the direct supervision of the Project Manager, this position is responsible for providing advanced, skilled administrative support to the administrative staff. (Including directors, managers, supervisors, and others). Duties include project management, typing, correspondence composition, scheduling meetings, coordinating travel arrangements, maintaining company manuals and forms, and other related administrative support activities. Responsibilities Include: Proficient knowledge of Microsoft Office software (Word, Excel, PowerPoint, Access) and Windows computer applications. Includes merging, developing complex tables and forms, preparing general office correspondence, maintaining computer files. Must be able to organize and efficiently produce large, complex projects, i.e., policy and procedure manuals, contract RFPs, etc. Must be able to effectively organize and monitor a successful workflow to meet required calendar deadlines. Assist in providing coverage and relief for other administrative assistant personnel during times of vacation and illness. Assist in the preparation of educational, marketing, medically focused materials, and administrative documents while maintaining a high degree of confidentiality. Responsible for developing and maintaining databases and tracking contract expiration dates and advising appropriate managers of impending due dates. Assist all departments and managers with special projects, overflow work, etc. Coordinate and arrange travel as needed, i.e., hotel, air, rental cars, etc. Other duties as may be assigned. The Successful Candidate Will Have: High School diploma or equivalent required Requires four years of progressively responsible secretarial experience, preferably in a healthcare or aviation environment. Expertise in Microsoft Office products and Windows computer applications a must. Requires excellent skills in grammar, spelling, punctuation, and organization. The incumbent must possess effective human relations and communications skills to interface with all levels of management, staff, and the public. Must be able to read, comprehend, write, and speak English fluently. Must be able to maintain confidentiality at all times. Must be able to effectively compose correspondence and independently prioritize workflow. Must be able to produce high-quality, high-volume work rapidly and on a consistent basis. Must be able to work with frequent interruptions and work on multiple projects simultaneously. Familiarly with Training Management System and Learning Management System software (Fox Britannica preferred) This position is designated Safety Sensitive for purposes of the Arizona Medical Marijuana Act. Schedule/Location: 5&2 Phoenix, AZ Compensation and Benefits: We offer a range of competitive pay and benefits package to keep our teams happy, healthy, and invested. Our Core Competencies: Safe. We are absolute in our belief in the tenets of Destination Zero and that Zero is not only achievable, but the only acceptable outcome. Efficient. We are focused on outcomes that are smart and responsible by making the best use of our resources to maximize overall productivity and achieve sustainable profitability as a high performing organization. Quality. We are committed to ensuring excellent organizational performance which produces sustainable and reliable outcomes. Service. We are dedicated to the service of our customers, our communities and each other. Behavioral Competencies : Drive & Energy – The ability to maintain a fast pace and continue to produce during exhausting circumstances. Functional & Technical Expertise – Allows the individual to add organizational value through unique expertise and serve as a resource to the organization within his/her area of expertise. High Standards – Sets the stage for continuous improvements, the adoption of best practices and ultimately influences organizational standards. Initiative – Takes a proactive approach and takes action without being prompted. Integrity – Acts ethically and honestly and applies those standards of behavior to daily work activities. The PHI Health Advantage: For more than 40 years, our company has been providing critical air medical transport services across the country. As an organization, we outfit each aircraft we fly with the most advanced technology, subject our crews to the most rigorous protocols and training and pioneer the most-forward thinking safety program in the country. Everything that we do comes back to the safety of our crew and our patients. Our accident rate is well below the national average, and we were the first to receive the Vision Zero Aviation Safety Award. This belief has guided us towards a number of industry firsts and has given us the highest safety rating in the industry. DISCLAIMER The above Statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. PHI, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws