Direct Hire
Training Record Administrator
CAE · Mesa
- Metro
- Mesa
- Craft
- eVTOL
- Job Type
- Flight Operations
About the role
Behind every success is a team of dedicated experts driving us forward. Our corporate functions don’t just support — they lead, shaping the company’s path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive.
CAE is seeking an organized and detail-oriented Training Record Administrator
Administrative Tasks:
- Submit reports on training activities and follow up until completion
- Purchase training materials through various vendors for all training programs. Proficiency in Oracle is a plus.
- Handle accounts receivable and ensure invoices are paid.
Coordination Tasks:
- Coordinates with training manager for all student and instructor pilots training requirements, documentation, and follow up for training related issues
- Book/Schedule classrooms and ensure they all properly set up
Compliance:
- Ensure that all instructors are filling the client records properly and according to the standards of the authority within the electronic system (Talon ETA)
- Assisting students and Instructors during their IACRA application
Minimum Qualifications
- High School Diploma required; Associate degree preferred.
- Minimum of 1 year of administrative experience in a professional office environment.
- Strong customer service skills and experience.
- Proficiency in Microsoft Office applications, including Excel (ability to create logical formulas).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks simultaneously and prioritize effectively.
- Strong organizational and time management skills.
- High level of attention to detail.
Preferred Qualifications
- Experience using Oracle systems.
- Experience supporting training programs or aviation-related operations (e.g., instructor or student pilot coordination).
- Familiarity with Talon ETA or similar electronic training record systems.
- Familiarity with FAA systems such as IACRA.
Benefits
We’ve designed flexible policies to promote well-being and growth, based on role-specific eligibility and requirements:
- Comprehensive medical, dental, vision, and Employee Assistance Program (EAP) plans
- 401(k) and employee stock purchase programs with company match
- Generous paid time off, including vacation and parental leave
- Company-paid life insurance, AD&D, short-term disability, and caregiver support
- Voluntary benefits including legal coverage, long-term care, dependent life insurance, pet insurance, and FSA programs
- Additional programs supporting healthy work-life balance and personal and professional well-being