FTU TMS Registrar

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

• Establishes uniform correspondence procedures and style practices. Executes procedures for systematic retention, protection, retrieval, transfer, and disposal of records.  

• Coordinates office operations and procedures such as information management, filing systems, supplies, and other administrative services.  

• Composes and prepares correspondence, reports, and other complex documents.  

• Maximizes office productivity through proficient use of appropriate software applications. Researches and develops resources that create timely and efficient workflow.  

• Provides training support services for students such as training media support and training schedule coordination.  

• Reviews the TMS download from the LRC, enters TAPR data for student folders, enters critique data, to include Instructor, Device, CRM, and Academic Critiques. Files student folder data, answers all questions regarding students’ progress, and maintains the transfer of student data between the company and the Air Force. Creates and maintains TMS Users’ Guide for all sites. 

• Conducts student FTU in processing briefings and collects/distributes course documentation  

• When courses start, enters students into TMS, creates student training folders, permanent student folders, and device folders, creates and distributes student rosters  

• Assembles external critique data (contractual) for each student’s assigned squadron, checks each folder to insure completion to include all TAPR’s , AF Form 63’s, documents all training times, runs itemized student progress report, and runs AF Form 1522 for each graduating student. Archives student files in paper and electronic format  

• Monthly collates throughput for Altus and all remote sites. 

• Reviews course syllabi for accurate hour breakdown in student folders. 

Qualifications and Education Requirements   

• High School diploma or equivalent; 2-year degree in administrative field preferred.  

• 5-7 years administrative/secretarial experience, with 3-5 years at an advanced executive level Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.   

Preferred Skills   

• Must be proficient in Microsoft Excel, PowerPoint, Project, and Word.  

• Must be able to effectively deliver oral presentations to management and customers  

• Must be able to work independently, with minimal supervision  

• Must be able to work overtime as required.  

• Must be willing to work any shift or day of the week as required.  

• Understanding of military protocols and customs is essential  

Security Responsibilities   

Must comply with all company security and data protection / usage policies and procedures.  Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.  All government and proprietary information will be accessed and stored electronically on company provided resources.    

•  Incumbent must be eligible for DoD Personal Security Clearance.   

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.   

Work Environment   

Work in a regular office environment; communicate via personal computer, telephone and fax. 

Physical Demands   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.    

• Domestic and international travel as required.  

• Must be able to walk and/or climb stairs and ladder into a simulator or airplane cockpit.  

• Must be able to detect odors or hear noises, bangs, etc., or other sounds to detect problems or flaws in the surrounding environment.     

Other Duties   

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.   

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.  

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.  If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at hrops@caemilusa.com 

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type                      

Regular

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other  characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com.

Data Privacy

Privacy Statement | CAE

As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.